At Topa Institute we work towards community building through programs in Holistic Education, Arts & Culture, and Land Cultivation & Sustainability. We envision a thriving, peaceful planet filled with community, creativity, connection, and care.
We consider all qualified applicants for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other factors prohibited by law.
Title: Office Manager
Term: Part-time 20h/week, non-exempt. Hybrid (remote/in-person).
Start Date: February 2023
Compensation: Salary range $26,000.00 to $34,000.00
Application Deadline: Applications accepted on a rolling basis until position is filled.
The Office Manager is responsible for managing the office and providing administrative support to the Business Office, Development, Marketing and Programs. As the first point of contact, they field inquiries, welcome guests, and oversee guest services, registration and day-to-day operations. The work schedule is Tuesdays to Saturdays with 2 days per week in-person at our Upper Ojai Valley office.
This is a part-time, non-exempt position.
- Minimum five years experience in office management and administration
- Demonstrated proficiency with creative problem solving
- Organized, practical, efficient, self-directed and flexible
- Aligns with, understands and can communicate the mission and vision of the Topa Institute
- Excellent verbal and written communication skills
- Willingness to learn and practice stewardship of a 36-acre campus
- Works well individually & as part of a team in an intersectional community environment
- Training and experience implementing JEDI (Justice, Equity, Diversity & Inclusion) policies and practices
- Proficiency or aptitude to learn: Google Suite, WordPress, Adobe, Neon CRM, Quickbooks Online, Slack, etc
- Willingness and desire to participate in Topa Institute’s community functions and trainings
- Preference will be given to those with professional non-profit experience
- Provide administrative support for the organization
- Business office: prepare new hire paperwork, pay bills, enter accounts payable and receivable into QBO, grant-related items, prepare insurance paperwork, payroll, petty cash, bank reconciliations and deposits
- Development: Maintain donor database in Neon and QBO, process donation checks, process acknowledgement letters, prepare donor reports as requested
- Operations: Field general inquiries and maintain contact lists; maintain master calendar and staff contact lists; maintain and file meeting minutes; contribute to stewardship of land, shrines; care for facilities, including bathrooms and showers; manage sales and inventory; manage noticeboards; keep safety information updated, Act as custodian of records for Live Scan screening
- Programs: Manage registration and enrollment, process payments and/or scholarship requests, coordinate outreach, liaison with prospective clients and program participants, welcome and orient guests to the land, assign and track accommodations and food needs; maintain records regarding visitors and participants; communicate regarding future programs.
- Manage the office (maintain paper and digital files, stock office supplies, collect and process mail)
- Complete projects as assigned
How to Apply:
If you think this position sounds like the right fit for you, please send an email with your cover letter and resume to firstname.lastname@example.org