Join Topa Institute’s team and be part of a movement that inspires and builds community.

At Topa Institute we work towards community building through programs in Holistic Education, Arts & Culture, and Land Cultivation & Sustainability. We envision a thriving, peaceful planet filled with community, creativity, connection, and care.

We consider all qualified applicants for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other factors prohibited by law.

We strongly encourage applicants from oppressed and marginalized backgrounds to apply — including queer people, trans and gender nonconforming people, people of color, and people with diverse immigrant backgrounds and statuses.

Open Positions:

OPERATIONS MANAGER or director

Term: 40hrs/week FTE

Annual salary range: $65,000 – $72,000

We are looking for an Operations Manager or Director of Operations (depending on experience). The position is responsible for designing, creating, and optimizing systems and tools to make the Topa Institute team work efficiently in support of the mission. This includes developing a platform and infrastructure for the organization, including policies, protocols, financial administration, facilities administration, database management, on-boarding, benefits administration, payroll, compliance, safety, and supporting programming needs. The Operations Manager or Director will oversee the Facilities Manager and Office Manager roles and will report directly to the CEO (or Board Chair in absence of the CEO). The Operations Manager or Director will have the opportunity to leave a lasting impact on the systems, policies and protocols within the organization.

Responsibilities:

Oversees the onboarding process for board members, vendors and staff and oversees benefits and payroll administration
Develops, implements and reviews operational policies and procedures
Ensures safety and compliance policies and procedures are current, up to date, and fully implemented
Oversees financial aspects of the organization, works with independent bookkeeper and accountant, creates financial reports
Oversees the annual audit to ensure timely completion and compliance
Evaluates and recommends financial policies and oversee their implementation
Develops and maintains adequate financial controls
Ensures timely submission of legally required reports and filings
Preserves the official records of Topa Institute, including compliance with state and federal requirements (sales tax, solicitation filing, 990 reporting, etc.).
Assists in preparing the annual operating budget, with support and input from the Treasurer
Assists with meeting logistics, materials, and maintains records
May support donor event coordination as needed
Interfaces with IT/tech support as needed
Assists in programming needs

Qualifications:

Bachelor’s degree required
5+ years of experience in more than one operational area of a non-profit organization – systems & technology, finance, data, donor management & tracking, human resource policies & processes
Easily navigates technology and openness to learning new technology
Demonstrated excellence in collaboration, problem solving, organizational skills, and communication skills
Proven leadership experience and management skills
Financial management skills, including budget preparation and management
Experience providing HR-related services (e.g., hiring, onboarding, performance reviews)
Proficiency in QuickBooks, Excel, Word and Google Workspace

To apply for this role, please send your resume and cover letter to contact@topainstitute.org.